If you’re an avid reader of our Prosperna blogs, we enjoy sharing the latest innovations in technology and how it can be used in marketing and sales, particularly in the Philippine market.
By now, you must be tired of hearing us preach over and over again.
But TECHNOLOGY is the gate to the future.
If you don’t undergo digital transformation, your career and business will be left behind.
You don’t want to go “extinct” now, do you?
WORK-LIFE IN THE PHILIPPINES
In the new age, we are always coming up with ways to ease our life and reduce unnecessary consumption of important resources like time and money.
As the new world capital for traffic congestion, daily activities like going to work are sure to be affected especially since the peak holiday season is approaching. Not even a government proposal for a 4-day workweek will help to ease the aggravation.
This issue is no joke and requires long-term solutions, but in the meantime, how can people adjust to this type of inconvenience?
With technology, of course!
THE VIRTUAL WORLD
The primary reason that we travel is to meet people and perform tasks, so why not consider an alternative to do both, without having to be physically present?
Virtual conference meetings in the Philippines don’t sound like a new concept, but it seems that people don’t utilize modern technology to this extent.
There are so many platforms to choose from like Zoom, Skype, Cisco WebEx and even Facebook Workplace!
A lot of companies are slowly integrating modern practices since they can understand the issues that a lot of employees have to go through on a daily basis that their productivity are also affected.
HOW TO CONDUCT A VIRTUAL CONFERENCE MEETING
- Choose your platform – depending on your company size, budget and objective for meeting virtually, there are different applications that will best suit your needs. Virtual conference meetings in the Philippines are usually held for free by some hosting/streaming platforms.
- Plan your meeting agenda – Before you can hold a meeting, you need an outline of what your audience are going to expect to see. You could use this as content over social media, email or text messaging, to inform your attendees and perhaps encourage them to participate.
- Marketing & Registration – After working on your agenda, proceed to marketing your meeting to the target audience. You can read our tutorial on how to create images for social media, so you can have effective campaigns to invite your audience. Be sure to provide a place for them to list and register, so they can receive an invite and link to attend.
- Meeting Equipment – It can be your built-in webcam on the computer or your smartphone for convenience, but if you’re the host and looking to put in a little more effort into your meeting you can prepare some basic gadgets to improve the quality of your feed. 3 things to consider are lighting, video and audio source.
PROMINENT BENEFITS (WHY YOU SHOULD DO IT)
If you’re not yet convinced that virtual conference meetings are far more beneficial than they are disadvantageous, so read our list of benefits that virtual conference meetings have.
1. Save Time
Getting the most obvious point out of the way, holding a virtual meeting reduces the time you have to consume travelling, lining up in public transport terminals, setting up a venue and dealing with crowds of people participating.
2. Reduce Costs
Other than the time, you spend less paying for commute or transportation. Furthermore, you don’t have to concern yourself with renting a space or occupying an event room. All the costs you’ll be spending is the hour you’re going to sit in front of a screen and participate in the meeting.
The fact that you’re just staying where you are, reduces your carbon footprints from being out and about. Also when you’re sick you’re not spreading germs and can just stay in bed without missing out on anything important.
4. Reach A Wider Audience
Since your meeting will be conducted online, you can invite anybody you want regardless of their location. So any participants living in remote places don’t have to travel far, as well as anybody living overseas can take part without any problems. There is no limit to who you can invite, from novice to experts, everyone is at your reach.
5. Make Money
Virtual meetings save a lot of unwanted costs, but you can also generate revenue by charging an attendance fee or earning commissions from sponsors and brand partnerships. So your meeting can be a seminar offering classes or services, in exchange for admission.
6. Increased productivity and efficiency
Your work can get started and done right away since technology makes life easier for everyone, all tasks are completed on the computer. Holding virtual meetings removes the need to clear your busy schedule to meet somewhere, all communication is still done face-to-face but digitally. You don’t miss out much on physical appearance because your messages are still delivered over the Internet.
7. Gather Analytics
A virtual meeting can be easily recorded on your device, so you can take notes and collect other important information such as audience data. So next time, you can target the perfect content for a specific audience.
EMBRACE DIGITAL TRANSFORMATION
At Prosperna, we fully embrace digital transformation and holding virtual conference meetings in the Philippines are just one of the many practices that we implement into our company values. To learn more on how your business can become digitally enabled, subscribe to our blog or book a FREE DEMO with us to schedule a virtual meeting.
Technology Evangelist super passionate about helping the industries of eCommerce, SMEs and real estate in the Philippines reach new levels of success.